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Mind Like Water

website·Indexed 30 days ago

https://mindlikewater.app/docs/

A productivity tool designed around David Allen's Getting Things Done (GTD) system. Features include AI-powered capture, voice dictation, a unified inbox for tasks and notes, wikilinks, nested tags, and a dedicated Today view with Google Calendar integration.

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What's inside Mind Like Water

  1. Overview of Mind Like Water

    Mind Like Water is a productivity system based on the Getting Things Done (GTD) methodology. Unlike traditional tools that treat tasks and notes as secondary to one another, Mind Like Water treats both tasks and notes as equal, first-class citizens from the ground up. It is designed to close the gap between task management (next actions and projects) and personal knowledge management (notes, reference, and ideas), providing a single unified place for both doing and thinking.

  2. Mind Like Water Product Overview

    Mind Like Water is a task and note-taking application built strictly around the Getting Things Done (GTD) methodology. It integrates projects with outcomes, Areas of Focus, Someday/Maybe lists, and reference materials. Key features include a keyboard-driven interface, a built-in daily journal page for planning and reflection, and AI-powered metadata filling (area, project, due date, tags) for captured items. It also features an AI-written weekly review that analyzes the user's week to suggest focus areas.

  3. Use Daily Pages for journaling and planning

    Daily pages are rich-text writing surfaces keyed by date (one per day) rather than a user-picked title. They are intended for morning intentions, meeting notes, reflections, and temporary capture overflow. Unlike 'Cloud notes' which serve as permanent reference, Daily pages act as a date-stamped journal. Press f from anywhere in the app to open today's page.

  4. Understand Quick Capture context inheritance

    Quick Capture automatically inherits the current workspace context to reduce manual selection:

    • If a specific Area of Focus is active, the new capture is automatically assigned to that area.
    • If the user is currently viewing a Project's detail page, the capture defaults to that project.

  5. Mind Like Water product overview

    Mind Like Water is a productivity tool designed specifically for the Getting Things Done (GTD) method. Key features include:

    • Full GTD structural support: Projects with outcomes, Areas of Focus, Someday/Maybe, and Reference.
    • Integrated Notes and Tasks: Tasks can live inside notes and remain synced across the app.
    • Keyboard-driven interface for all operations.
    • AI-powered capture: Automatically fills metadata (area, project, due date, tags) for typed or spoken input.
    • Daily Journal: A built-in page for writing, planning, and reflection.
    • AI-written weekly reviews: Analyzes the week's activity to suggest focus areas.
    • Accessibility: Available as a web app/PWA in any browser on any device.

  6. Manage projects in Mind Like Water

    A project is defined as any outcome requiring more than one action. Projects contain tasks and a 'successful outcome' statement—a concrete description of the finished state (e.g., "Book is printed and shipped" instead of "Book project").

    Quick Access: Press p to open the Projects view (shortcuts are disabled inside text inputs).

  7. Understand and use Areas of Focus for scoping

    Areas of Focus are scope containers used to organize roles or long-term commitments (e.g., Work, Personal, Health) rather than specific projects. Unlike projects, areas are persistent and cannot be 'finished'. They serve as a lens for filtering the entire application to reduce distraction and facilitate deep work.

  8. Capture voice memos to Daily Pages

    When using voice capture (Shift+N), the AI automatically categorizes the transcript:

    • Discrete tasks (e.g., "Email Jane") enter the review-and-save flow for the task system.
    • Reflective content (e.g., "I'm thinking about Q3 OKRs") is automatically appended to the current day's Daily page.

  9. Use Daily Pages for journaling and daily planning

    Daily Pages are rich-text pages attached to specific calendar dates, serving as a hybrid between a journal, planner, and scratch pad. They are intended for morning intentions, meeting notes, reflections, and capture overflow. Unlike regular cloud notes which are keyed by user-picked titles for permanent reference, Daily Pages are keyed by date for daily thinking.

    Daily Pages support @mentions for linking tasks and projects, as well as [[wiki-links]] for linking other notes.

    Press `f` to open today's page (when not typing in a field).

  10. Manage GTD workflow stages (Capture, Clarify, Engage)

    The app is structured around the three primary moves of the GTD method:

    1. Capture: Use the Inbox for all incoming tasks and notes.
    2. Clarify: Convert inbox items into specific categories: Next Actions, Projects (with outcomes), Someday/Maybe, or Reference. Items can be filtered by Area, context tag, or due date.
    3. Engage: Use the 'Today' view to see due, starred, and focused items, and perform the Weekly Review to summarize progress and identify stuck items.

  11. Organize tasks with tags and contexts

    Distinguish between tags and contexts to keep your system lean:

    • Tags: Use for "what this is about." Keep the set small (5-10 tags total) to ensure they remain maintainable.
    • Contexts: Use for "what can I do right now given where I am" (e.g., @home, @computer, @errands). Use contexts for filtering based on location or tool availability.

  12. Use Backlinks to track note references

    Backlinks are automatic mirrors of wikilinks. Every note includes a Referenced by section at the bottom. This section automatically populates with a list of every other note that contains a wikilink pointing to the current note, allowing you to navigate backward to the source of the reference without manual maintenance.