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SweldoNow User Guide

website·Indexed 30 days ago

https://help.sweldonow.ph

Comprehensive documentation for SweldoNow, a cloud-based payroll and HR system for Philippine businesses. Includes guides on payroll processing, BIR tax compliance, SSS, PhilHealth, and Pag-IBIG contributions, as well as HR management, attendance tracking with Face AI, compensation and benefits, and employee self-service workflows.

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What's inside SweldoNow

  1. Overview of SweldoNow Device Login (Passkeys)

    Device Login allows users to access SweldoNow using a passkey instead of a traditional password. It leverages built-in device authentication such as Face ID, fingerprint, or device PIN. SweldoNow does not store the passkey; instead, it verifies a secure credential stored on the device or synced via a trusted provider (e.g., Apple iCloud or Google).

  2. Overview of SweldoNow Cloud-Based Payroll System

    SweldoNow is a cloud-based payroll system specifically designed for businesses operating in the Philippines. It is built to simplify payroll processes, maintain compliance with local government regulations, and improve employee satisfaction. Key functional areas covered by the system include employee self-service, approval workflows, attendance management, compensation and benefits, payroll processing, annualization, and access permissions.

  3. Overview of BIR Tax Compliance in the Philippines

    The Bureau of Internal Revenue (BIR) is the government agency responsible for tax collection in the Philippines. Compliance is mandatory for employees, freelancers, and business owners to avoid penalties. Key requirements include obtaining a Tax Identification Number (TIN), filing income taxes, and adhering to specific filing deadlines and form requirements.

  4. Overview of SweldoNow Payroll Management Capabilities

    SweldoNow is a payroll management system that provides tools for the entire payroll cycle. Key functional areas include:

    • Company Setup & Administration: Managing company details, teams, employees, access control, pay grades, and benefits.
    • Attendance & Time Tracking: Clocking in/out via Selfie or Face AI, managing timesheets, overtime, and attendance corrections.
    • Payroll Processing: Handling payroll adjustments, annualization, tax calculations, and government-mandated contributions (SSS, Pag-IBIG, and PhilHealth).
    • Finance Tools: Managing reimbursements, cash advances, and loan payments.
    • Workforce Management: Configuring workshifts, leave types, holidays, and calendar periods.
    • Security: Passwordless access using Device Login (Biometrics) such as FaceID, fingerprints, or Windows Hello across multiple platforms (iOS, Android, Windows, macOS, Linux).

  5. Automate BIR tax forms with SweldoNow

    SweldoNow automates the generation of several critical Philippine tax-related forms to reduce compliance errors and save time. While it does not generate the Annual Registration Fee (ARF), it supports the following forms:

    • BIR 1601-C
    • BIR 1603-Q
    • BIR 1604-C Summary and Alphalist
    • BIR 2316

  6. Remote Sales Partner Role Overview

    SweldoNow offers a 100% commission-based Remote Sales Partner role for individuals in the Philippines. The role is part-time and remote, allowing partners to maintain other employment provided there is no conflict of interest. Responsibilities include managing the full sales cycle from lead generation to closing, using LinkedIn Sales Navigator for prospecting, conducting product demos, and tracking pipelines via HubSpot CRM.

  7. Benefits of installing SweldoNow to the mobile home screen

    Installing SweldoNow as a home screen app provides several advantages over browser access:

    • Instant Access: Launch via a single tap without typing URLs.
    • Native Experience: Standalone mode hides browser bars and tabs for more screen space.
    • Enhanced Performance: Faster loading via local caching of core features.
    • Secure Biometrics: Enables seamless integration with device FaceID or Fingerprint sensors for secure login.

  8. Manage compensation, benefits, and leave entitlements

    SweldoNow allows users to customize compensation structures, benefits administration, and leave entitlements while ensuring compliance with government regulations.

  9. Understand Pag-IBIG Fund member benefits

    Members of the Pag-IBIG Fund gain access to several financial benefits through their mandatory and optional contributions:

    • Housing Loans: Access to affordable housing loans with low interest rates.
    • Short-term Loans: Availability of multi-purpose loans and calamity loans for urgent financial needs.
    • Savings Growth: Contributions earn annual dividends, increasing the member's total savings over time.
    • Optional Contributions: Self-employed individuals, OFWs, and voluntary contributors can contribute above the mandated amounts to increase potential savings and dividends.

  10. Configure organization structure and workforce

    The New Company Setup provides several tools to organize your workforce and manage employee data:

    • Teams: Create departments or divisions to streamline task assignments and reporting.
    • Employees: Onboard new staff by recording personal information and employment details.
    • User Profiles: Manage and update personal details, employment records, assignments, and bank account information to ensure payroll accuracy.
    • Access Control: Assign user-specific permissions (view, edit, or approver rights) to restrict access to sensitive data and features.

  11. Automate year-end tax annualization with SweldoNow

    SweldoNow automates year-end calculations including leave conversions, final taxable benefits, final taxable income, final taxes, total taxes withheld, and tax adjustments. It automatically generates required BIR documents: BIR 2316, 1604-C Summary, and the Alphalist.

  12. Process payroll and generate BIR reports in SweldoNow

    SweldoNow provides payroll processing capabilities that allow for one-click batch calculations and the automated generation of Bureau of Internal Revenue (BIR) reports, specifically forms 1601-C and 1603-Q.