DreamApply Documentation

There are three ways to add applications to scoresheets for systematic assessment. Using criteria is the recommended method for complex scoring logic to avoid redundant assignments or missing scores.

1. Using Criteria (Recommended): Define evaluation criteria and assign them to programmes. DreamApply automatically adds applications to the relevant scoresheets based on these criteria.
2. Using Rules: Set up automation rules to add applications based on specific requirements.
3. Manual Adding: Administrators or applicants manually assign applications to scoresheets, which is useful for unlisted scoresheets.

DreamApply streamlines the student enrollment process through a multi-stage workflow designed for admission teams to identify and select the most qualified candidates. The core enrollment process consists of four primary stages:

1. Review applications: Setting up the review workflow and processing incoming applications.
2. Score applications: Evaluating applications based on predefined evaluation criteria.
3. Rank applications: Identifying and selecting top candidates based on scores.
4. Send out offers: Issuing final offers to the selected applicants.

AI Highlighter is a tool within DreamApply that integrates third-party Large Language Models (LLMs) to assist Administrators with admission tasks. It is designed as a helper tool; administrators are responsible for verifying AI outputs against original documents using the provided reasoning trail. Key capabilities include:

• Data summarization: Creating concise summaries of application data.
• Document parsing and data extraction: Extracting key information from application data and uploaded documents.
• Classification and labeling: Automatically categorizing applications based on specific criteria.
• Validation and consistency checking: Detecting discrepancies in applications.
• Text translation: Translating materials into the institution's primary language.
• AI-driven image verification: Analyzing uploaded images, such as passport photos.

DreamApply provides tools to organize and manage structured event schedules for domestic and international applicants. Supported event types include lectures, classes, seminars, auditions, and on-campus open houses. The system supports two primary meeting formats:

• Onsite meetings: Physical locations within institution premises.
• Virtual meetings: Online sessions conducted via conferencing tools.

DreamApply allows institutions to create an inventory of services or items that applicants can purchase after submitting their applications. Items are added to a shopping cart and checked out within the system. Each purchase automatically generates a receipt (invoice) accessible to the applicant in the Finance view of their portal.

There are two visibility modes for inventory items:

• Visible items: Shown directly to applicants in the portal.
• Hidden items: Not publicly visible; accessible only via a private link.

Inventory items are associated with specific applications; if an applicant has multiple applications, each has its own list of available items.

DreamApply integrates with HubSpot using private apps to export applicant data. Exported data is registered as contact records in HubSpot and linked to a specific contact owner. DreamApply creates custom properties under the 'DreamApply information' group to store specific data such as applicant ID, citizenship, and registration date.

Exported data includes:

• Email address
• Full name
• Location/citizenship
• Phone number (with country code)
• Language preference
• Registration date
• DreamApply applicant ID
• DreamApply applicant reference code
• DreamApply applicant matriculation number