ViPOS Documentation

The offline article interface processes the following data categories:

• Article Master Data: 1:1 mapping of data to an article object.
• Price Master Data: n:1 mapping of prices to article objects.
• EAN Master Data: n:1 mapping of scan codes to article objects.
• Set Master Data: Sets containing their own prices and combinations.
• Inventory: Stock levels per product and storage location.

To create a new customer, navigate to the Customers overview and click '+ Neuer Eintrag'. Fields marked with an asterisk (*) are mandatory. To save the record, click the checkmark (Haken) symbol. To cancel and return to the overview, click '< Zur Übersicht'.

Required Fields:

• Code: Unique customer identification number.
• Kundengruppe: The assigned customer group.
• Geschlecht: Gender (Male/Female/Company).

Optional Fields:

• Titel, Vorname, Nachname: Name details.
• Firma: Company name.
• UID-SteuerNr: Tax number.
• Kundenkarte: Customer card number (can be printed as a barcode and read via scanner).
• Info: General information field.
• Aktiv: Toggle to set the customer as active or inactive.

To register a signature card or a POS with the tax office:

1. Select the card or POS in the overview list.
2. Click the three dots (menu) next to 'Neuer Eintrag'.
3. Select 'Externe Funktionen'.
4. Set 'Action Type' to 'Registrieren'.
5. Leave 'Begründung' empty and confirm.

For cards, the status will change from 'None' to 'IN_BETRIEB'. For POS, the status will change from 'None' to 'REGISTRIERT'.

The net price of an item at the time of sale is determined by the combination of the item's base price, any automatic position conditions, and any manual conditions applied by the seller.

The total sum of a sales document at closing is determined by the sum of individual positions (subtotal), any automatic document conditions, and any manual document conditions applied by the seller.

Market group settings control the following:

• Maximum number of manual conditions per document line.
• Whether manual and automatic position conditions can be used simultaneously.
• Whether manual and automatic document conditions can be used simultaneously.

To modify or remove a customer:

1. Select a customer from the overview to open the detail view.
2. To Edit: Click the Edit symbol, modify the data, and click the checkmark (Haken) symbol to save. Click the 'x' symbol to discard changes.
3. To Delete: Click the trash can (Papierkorb) symbol in the detail view to delete the customer record.

In ViPOS Pro, article data is organized based on the following rules:

• Every article must belong to exactly one Article Group.
• Every article must have a sales unit, a price quantity, and at least one tax indicator.
• Sales articles typically have one or more base prices, which vary by validity date and validity area (e.g., all markets or specific market groups).
• Articles may optionally have one or more scan codes.
• Some articles are designated as set-articles.

ViPOS Pro uses a strict hierarchical data model for organizing business operations. The hierarchy is structured as follows: Company $\rightarrow$ Market $\rightarrow$ Department $\rightarrow$ Cash Register (POS).

Key organizational rules:

• Every Cash Register (POS) must be assigned to exactly one Department.
• Every Department must be assigned to exactly one Market.
• Every Market must be assigned to exactly one Company.
• The following codes must be unique across the entire enterprise: Company Code (COMCode), Market Code (MARCode), Department Code (DEPCode), and Cash Register Code (POSCode).