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Monitr Documentation

website·Indexed 32 days ago

https://docs.monitr.be/

Monitr is a financial reporting and forecasting platform designed for SMEs and their finance teams. It connects to accounting software and CRMs—including Stripe, HubSpot, Exact Online, eBoekhouden, Horus, and Minox—to provide actuals data, financial projections, and budget modules for workforce costs and cash-flow impacts.

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What's inside Monitr

  1. Overview of Monitr and eBlinqx Fiscaal integration

    The eBlinqx Fiscaal integration links annual accounts filing to Monitr management reports and is required to use the Annual Accounts Filing module. This integration is currently available only for Dutch (NL) entities.

    Key capabilities include:

    • Linking eBlinqx Fiscaal company records to Monitr entities.
    • Tracking officially filed GL periods.
    • Locking historical data for filed periods to prevent accidental changes.
    • Maintaining an audit trail for GL changes made after filing.
    • Sending annual accounts from Monitr to eBlinqx Fiscaal for review and finalization before statutory filing to the KvK (Kamer van Koophandel).

  2. Overview of the Personnel Costs module

    The Personnel Costs module is used to build month-by-month forecasts of workforce costs and cash-flow impacts. It allows for person-by-person modeling of employees, consultants, and future hires, distinguishing between 'personnel cost' (the expense recognized monthly) and 'cash flow' (the actual month of payment). This is particularly useful for handling accrued items like holiday pay or 13th-month payments. For high-level payroll without individual logic, use the Simple Budget module; for billable capacity, use Project Revenue.

  3. Overview of the Loans module

    The Loans module is used to forecast loan drawdowns, principal repayments, interest, and reservation interest. It generates a monthly financing schedule and integrates these cash-flow movements into the overall forecast. Key capabilities include planning new financing, modeling grace periods, comparing different loan structures, and reviewing outstanding principal via the Loans dashboard.

  4. Overview of Premium consolidated features

    Monitr Premium provides several consolidated tools to view data across all entities in an organisation:

    • Organisation Dashboard: Combined KPIs and charts.
    • Organisation Reports: Consolidated Profit & Loss, Balance Sheet, and Cash Flow.
    • Organisation Validations: Run validation checks across all entities simultaneously.
    • Organisation Forecasts: Group-level budgeting.
    • Organisation Adjusting Entries: Journal entries affecting only consolidated reports.
    • Booklet Export (org level): PDF documents containing consolidated data.
    • Consolidation Groups: Custom groups of entities for specific consolidated reports.

  5. Overview of the Recurring Revenue module

    The Recurring Revenue module is a forecasting tool for subscription-based income. It generates a month-by-month forecast of recurring revenue and cash flow, providing metrics such as MRR growth, customer acquisition cost, and payback period. It calculates these by combining two input sources: existing contracts (imported via integrations) and a future growth model (user-defined assumptions).

  6. Overview of the Simple Budget module

    The Simple Budget module is used to build monthly assumptions for Profit & Loss (P&L) and Balance Sheet scenarios in Monitr. It is recommended for items that do not require specialized logic (unlike Personnel Costs or Fixed Assets), such as rent, software subscriptions, utilities, and one-off income or expenses.

  7. Overview of Monitr financial reporting and forecasting

    Monitr is a financial reporting and forecasting platform for SMEs and finance teams. It transforms raw general ledger (GL) data from accounting software into live financial reports and dashboards. Its core functionality consists of three main pillars:

    1. Data Integration: Pulls accounting data via direct integrations with platforms such as Exact Online, Twinfield, Moneybird, QuickBooks, and Xero.
    2. Reporting Structure: Maps GL accounts to a user-defined reporting structure (P&L, Balance Sheet, or Cash Flow) to power reports and visual dashboards.
    3. Forecasting and Budgeting: Provides scenario-based forecasts layered over actuals, utilizing specialized budget modules for personnel costs, recurring revenue, fixed assets, and loans.

  8. Overview of Monitr Financial Consolidation

    Consolidation allows users to view financial data across all entities in an organisation through a single set of consolidated Profit & Loss, Balance Sheet, and Cash Flow statements. When active, Monitr performs the following actions:

    1. Combines General Ledger data from all entities.
    2. Eliminates intercompany transactions to prevent double-counting.
    3. Applies organisation-level adjusting entries (manual corrections affecting only the consolidated view).
    4. Converts multi-currency entity data into a single consolidation display currency.
    5. Generates organisation-level reports, dashboards, and validations.

  9. Overview of the Annual Accounts Filing module

    The Annual Accounts Filing module manages the relationship between management reports in Monitr and statutory annual accounts. It allows users to track filed financial periods, lock those periods to prevent further changes, and maintain an audit trail of General Ledger (GL) adjustments made after filing.

    Constraints:

    • Region: Available for Dutch entities only (country code NL).
    • Prerequisite: Requires the eBlinqx Fiscaal integration to be connected for the entity.

  10. Overview of the Fixed Assets module

    The Fixed Assets module is a scenario-level standalone module used to plan capital expenditure (CapEx) and model depreciation, net book value (NBV), and cash flow impact. It is recommended when you need to forecast depreciation in the P&L, plan new CapEx (e.g., equipment, vehicles, IT), or ensure the Balance Sheet and Cash Flow correctly reflect asset acquisitions and depreciation.

  11. Overview of the CRM Revenue module

    The CRM Revenue module is a global module that generates short-term revenue forecasts by pulling open deal data from connected CRMs (HubSpot or Teamleader). Because it is a global module, it is configured once at the forecast level and is shared across all scenarios. It is best used when revenue is driven by a sales pipeline, when automatic updates for new/closed deals are required, or when a probability-weighted revenue view is needed.

  12. Overview of Outstanding Items cash flow forecasting

    The Outstanding Items module forecasts when receivables and payables affect cash flow by combining existing invoices from the accounting system with future invoices generated by forecast budget accounts. It is a global module, meaning its configuration is set at the forecast level and shared across all scenarios, though scenario selection determines which forecast budget accounts are included in the results.