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GSP-ERP v1.0.0 User Documentation

website·Indexed 31 days ago

https://doc.graceintelli.com/gsp-erp-doc/

Usage instructions for GSP-ERP v1.0.0, designed for compliance with GSP (Good Supply Practice) and GMP (Good Manufacturing Practice) regulations. The system features full-process quality traceability from suppliers to end customers, managing batch and serial numbers. Documentation covers login procedures, task management, data maintenance for products and suppliers, and workflows for sales, purchase orders, inventory transfers, and equipment maintenance.

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What's inside GSP-ERP

  1. Ensure pharmaceutical compliance with GSP and GMP standards

    The GSP-ERP system includes built-in compliance control processes that strictly adhere to national and industry regulations, specifically GSP (Good Supply Practice) and GMP (Good Manufacturing Practice). This ensures legal and compliant operations across procurement, warehousing, sales, and traceability workflows.

  2. Report adverse drug reactions

    v1.0.0
    To report adverse drug reactions, use the 【药品不良反应】 (Adverse Drug Reaction) menu. Click 【新增】 (Add) and provide patient information, drug details, symptoms, occurrence time, and treatment measures, then submit for approval.

  3. Implement full-process quality traceability for pharmaceuticals

    The system supports full-chain batch and serial number management from the supplier to the end customer. This enables traceability of drug origins, destination tracking, and accountability, which is essential for regulatory inspections and recall management.

  4. Manage To-Do items for approvals

    v1.0.0
    The 'To-Do' (待办事项) section contains pending approvals and notifications. Users can quickly process these items by clicking the 'View' (查看) button next to the specific task.

  5. Void a Sales Order

    v1.0.0
    Once a sales order has been approved, it can be voided by navigating to the Order Management module, selecting the Sales Order Void menu, clicking the New button, selecting the target order, and entering the void information and reason.

  6. Maintain Product Categories

    v1.0.0
    Product categories (e.g., food, medicine) are used to classify items. To create a category, click the 'Add' (新增) button on the right, enter the category name and sort order, then click 'Confirm'. Modifications are made via the 'Modify' (修改) button in the operation column.

  7. Adjust product expiration dates

    v1.0.0
    To adjust the production date or expiration period of a product, use the 【效期调整记录】 (Expiration Adjustment Records) menu to enter the new expiration details. History and specific changes can be viewed in 【效期调整明细】 (Adjustment Details).

  8. Configure and execute quality inspections

    v1.0.0

    Quality management involves both configuration and execution:

    • Configuration: Set up inspection item types (【检测项类型】), common defects (【常见缺陷】), specific inspection items/tools (【检测项设置】), and inspection templates (【检测模板】) that link products to content and tools.
    • Execution: Perform inspections for arrivals (【到货检验】), purchase orders (【采购质量检验】), sales returns (【销回质量验收】), and shipments (【出货检验】). Shipment inspections may be configured to require approval via 【出货检验审核】.
    • Re-inspection: For products requiring re-testing, use 【商品复检记录】 and view results in 【商品复检明细】.

  9. Manage product transfers between warehouses

    v1.0.0
    To transfer products between warehouses, use the 【转移调拨】 (Transfer Allocation) menu. Create a transfer order by clicking 【新增】 (Add), selecting the source and destination warehouses, adding the products, and specifying the reason for transfer. The order must be approved in the 【转移调拨复核】 (Transfer Review) menu before the physical transfer can be executed. Detailed records of these movements are available in 【转移调拨明细】 (Transfer Details).

  10. Adjust Product Sales Prices

    v1.0.0
    Sales prices can be adjusted by clicking 'Add' (新增) in the 'Product Price Adjustment' (商品价格调整) menu. After entering the new price, click 'Submit for Approval' (提交审批). These changes must be processed in the 'Product Price Approval' (商品价格审批) section.

  11. Process rejected products during procurement

    v1.0.0
    When products are rejected during procurement due to quality issues, use the 【商品拒收】 (Product Rejection) menu. Click 【新增】 (Add), select the relevant purchase order or arrival notice, and enter the rejected product details, quantity, and reason. If a rejection order needs to be cancelled, use the 【拒收作废】 (Rejection Void) menu to submit a void request for approval.

  12. Manage the Purchase Order lifecycle

    v1.0.0

    The purchase order workflow involves creation, approval, potential reversal for changes, and voiding.

    1. Creation: Navigate to Order Management > Drug Purchase Order. Click New, add products, and submit for approval. (Prerequisite: Supplier and Product information must be created first).
    2. Approval: Approvers can find pending orders in To-Do List or Order Management > Purchase Order Approval.
    3. Reversal (Anti-audit): If a change is needed (e.g., supplier or product change) after approval, go to Order Management > Purchase Order Reversal and click New. This triggers a new approval process in To-Do List or Order Management > Purchase Reversal Approval.
    4. Voiding: To void an approved order, go to Order Management > Purchase Order Void, click New, select the order, and provide the reason.